Steering Committee Structure:
- The Steering Committee (SC) will be composed of at least 1 or more representatives from each local chapter. Currently we have chapters in Los Angeles, San Diego, Bay Area, Virginia, Toronto, Vancouver and Mazar-e-Sharif. SC members for new as well as current local chapters will be voted in as needed by existing SC members.
- Decisions by the Steering Committee will be made by consensus. If this proves impossible to achieve and if a majority of SC members feel that a decision on the issue must be made, a vote will be held. A vote requires the approval of at least 51% of the SC members.
- SC members who, in the judgment of the majority of the Steering Committee, have been unable to assume the responsibilities of a SC member may be removed and replaced. Removal as well as replacement via new candidate requires the consensus of the Steering Committee. If this proves impossible to achieve and if a majority of SC members feel that a decision on the issue must be made, a vote will be held. A vote requires the approval of at least 51% of the SC members.
Steering Committee Roles and Responsibilities:
- Revise and update mission statement and objectives as needed.
- Support and promote the vision of AFP, stay actively involved in the work of Steering Committee, i.e., put time and energy into its work.
- Organizing AFP chapters worldwide and all associated tasks that come with that responsibility, such as community outreach and organizing, actively contribution to the AFP site, recruiting new members and organizers, attending AFP meetings locally as well as on Skype.
- Attend weekly Steering Committee meetings via Skype except for occasional conflicts with other needs or obligations. Steering Committee members are responsible for scheduling the weekly meetings and add meeting agenda in the AFP calendar.
- Be accessible for email and/or phone consultation; respond in a timely fashion to requests for input or explicitly opt out of the decision making process for specific issue if necessary.
- Assess organizational needs and undertake long range planning.
- Ensure that local projects work within the overall vision of AFP. Responsible for staying up to date and coordinating with their individual local chapters. Discuss and oversee proposed projects and choice of actions including those suggested by local chapters. Must notify and keep informed all other Steering Committee members about local projects.
- Manage mailing list, email blasts, website, finances, or delegate/supervise these functions.
- Establish any additional necessary organizational positions. Delegate responsibilities to these positions and local members. These positions should be added by the consensus of Steering Committee.
